Whether your company is moving just down the street or clear across the country, office relocations are always a stressful experience. After all, downtime means lost income, so you’ll want to make sure that the moving process is as smooth and streamlined as possible. These tips from our expert Central PA office movers will help you make the most of your move and ensure that you can get back to business quickly and affordably.
Plan Way Ahead
Office relocations are much larger and more complex than household moves, which means you’ll need to give yourself plenty of time to plan and organize your move. Start the planning process at least a few months in advance to be sure you have time to see to every detail.
Keep Your Employees Informed
Your employees will be deeply impacted by your office relocation, so it’s important to keep them in the loop about all of the moving details. If plans change, be sure to let your employees know promptly. Open communication is the best way to prevent the headaches that come with a misunderstanding.
Hire a Moving Company
During your office move, you’ll have a lot of specialized moving needs. From delicate technical equipment to bulky office furniture, you’ll need the expertise that only professional office moving companies in Eastern PA can provide to ensure that your sensitive items are handled with care. Professional movers will also have the skills to minimize downtime so your move will be much more efficient than if you tried to do it yourself.
Assign a Project Manager
Assigning a project manager to oversee your office move will ensure that everything goes according to plan. From coordinating your Central PA office movers to informing employees to handling documentation, the project manager should be the single point of contact for all of your moving logistics. Be sure to assign this job to your most organized and reliable employee who you trust to handle the job!
Inform All Vendors of Address Change
Make sure that all vendors are aware of your new office location by updating your address prior to the move. This way, you can ensure you won’t accidentally miss any deliveries that were accidentally sent to your old location.
Update Your Address on All Properties
While we’re on the topic of updating your address, be sure to revise it on all documentation too. This includes things like business cards, website, business listings, letterheads, and email signatures.
Create a New Office Floorplan
To avoid the headache of a free-for-all on the first day in your new location, establish a floorplan and assign each employee to a desk or office so they can unpack accordingly. Make sure to leave enough space for considerations such as recreation, storage, reception, and cabling.
If you need the help of experienced Eastern PA office movers that will make your move a breeze, get in touch with O’Brien’s Moving & Storage today! To receive your free moving estimate, give us a call or fill out our online form.
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